Upload Delimited Files - New Jersey New Hire Reporting Center
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Delimited File Format Instructions

Files can be submitted in either Tab or Comma Delimited format. Tab or Comma Delimited files must include all of the following fields, in the order listed.

Each field may be enclosed by double-quotes. Each record line of the file should represent one record.

You can download our CSV Template or Tab-Delimited Template to assist you in creating your files.

Field Type Status Comments
Employee Social Security Number Numeric Required Must be 9 digits. All zeros will be rejected; any SSN starting with '9' will also be rejected
Employee Last Name Char Required Left justify
Employee First Name Char Required Left justify
Employee Middle Initial Char Required Left justify
Employee Address Line 1 Char Required Left justify
Employee Address Line 2 Char Optional Left justify. Spaces if unused
Employee City Char Required Left justify
Employee State Char Required Required if domestic address. Spaces if international address
Employee Zip Code 1 Numeric Required Required if domestic address. Spaces if international address
Employee Zip+4 Numeric Optional If unknown, leave blank
Employee Foreign Country Code Char Optional Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employee Foreign Zip Code Char Optional Required if international address. Left justify. Spaces if domestic address.
Employee Date of Hire Numeric Required YYYYMMDD. Must be a valid date. Employee's first day of work
Employee Date of Birth Numeric Required YYYYMMDD. Must be a valid date
Employee Gender Char Optional M or F
Employer Name Char Required Left justify
Employer Payroll Address Line 1 Char Required Left justify
Employer Payroll Address Line 2 Char Optional Left justify if present. Spaces if unused.
Employer Payroll City Char Required Left justify
Employer Payroll State Char Required Required if domestic address. Spaces if international address
Employer Payroll Zip Code 1 Numeric Required Required if domestic address. Spaces if international address
Employer Payroll Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address
Employer Foreign Country Code Char Optional Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer Foreign Zip Code Numeric Optional Required if international address. Left justify. Spaces if domestic address.
Employer FEIN Numeric Required Federal Employer Identification Number. Must be 9 digits; include leading zeroes.

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